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Sidney Martin Library

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Loan Policy and Procedures

Borrowing Loan Policy and Procedures Membership Fees Fines

Loan periods vary with user status and category of item. Loan periods may be extended at the discretion of the Librarian.  All Library material is subject to recall if required by another user, or for the Reserve Collection. For details of the Library's holdings, please refer to collections data.

Undergraduate students at the University may have on loan up to twelve items at a time, including no more than two from the Reserve, Overnight and West Indies Collections. The period of loan for items from the Main Collection is 14 days.

Postgraduate students of the University may have on loan up to twenty (20) items at a time, including no more than two from the Reserve, Overnight and West Indies Collections, and no more than two from the Periodicals Collection. The loan period for items from the Main Collection is 8 weeks.
 
Professional, academic, research and senior administrative staff may have on loan up to twenty items at a time, including no more than two from the Reserve, Overnight and West Indies Collections, and no more than two from the Periodicals Collection. The period of loan for items from the Main Collection is 8 weeks.

Administrative, technical and support staff who hold permanent positions with UWI may have on loan up to four items at a time from the Main Collection. The period of loan for items from the Main Collection is 14 days.

Outside members who are permitted to borrow may have on loan up to six items at a time, including a maximum of four from the Main Collection, and a maximum of two from the Reserve and West Indies Collections. The period of loan for items from the Main Collection is 14 days. Outside members with reader status are allowed Reading Room loans only.

Reading Room loans from the Special Collections, the Reserve Collections and the West Indies Collection are for three hours only. A maximum of two items may be borrowed from these collections at a time. Requests for reading room loans are made by completing a Reading Room Reservation Form and handing it in to the staff at the Circulation Desk.

Overnight items are due for return at 10.00 a.m. or at 5.00 p.m. as indicated by a pink or blue card respectively, on the next full day on which the Library is open. Overnight items may be borrowed only after 5.00 p.m. on weekdays, or on weekends. A maximum of two items may be borrowed from this collection at a time.

Borrowers are required to request overnight items by completing an Overnight Reservation Form. Forms are available at the Circulation Desk. Requests will be accepted from the time the Library opens on the day on which the item is needed.

Periodicals which have been bound may be borrowed by postgraduate students, and members of the academic, research and senior administrative staff only. The period of loan is 2 weeks. Periodical loans are not normally renewable. Current issues of periodicals are not available for loan.
Loan Policy and Procedures Table
Materials/Collections Patrons No of Items Total All Items Loan Period Renewals Fines Conditions
Books PostGraduates 20 20  56 days 1 $1.00/day  
Books Prof, Research, Senior Admin 20 20 56 days   $1.00/day  
Books Undergraduates 10 12 14 days 1 $1.00/day  
Journals Posgraduates 2       $0.50/day Bound back issues only
Journals Prof, Research, Senior Admin 2       $0.50/day Bound back issues only
Reserve All 2       $0.10/per hour  
Overnight All 2       $0.10/per hour  
WIC All 2       $0.10/per hour