COLLECTION AND RETURN OF GOWNS, HOODS, & MORTAR BOARDS
Gowns and Hoods may be collected from the Lobby of The Roy Marshall Teaching Complex, Cave Hill Campus from
MONDAY, OCTOBER 5, 2026 TO TUESDAY, OCTOBER 13, 2026 FROM 9:00 A.M. TO 4:00 P.M.
Effective August 1, 2025 the Campus will no longer accept US$ denominated cheques or bank drafts for payments. Payments can be made using our Touchnet Online Facility and via wire transfers for the equivalent in Barbados currency of the purchase price/rental deposit of the gown/hood/mortarboard, should be made payable to the University of the West Indies, Cave Hill. Cash payments will also be accepted at the Campus Cashier. Please note that
personal cheques will not be accepted after October 09, 2026 and that the opening hours of the Cashier at the Cave Hill Bursary are 9.00 a.m. to 3.30 p.m. ONLY. No payments will be received outside of this arrangement.
Gowns/Hoods/Mortarboards should normally be collected by the graduate ONLY.
You are required to produce your
STUDENT ID CARD and
PROOF OF PAYMENT before being issued with the gown/hood/mortarboard.
PLEASE NOTE: Graduands should not launder gowns/hoods, as they will be cleaned prior to distribution.
Graduands are asked to return the rented Gowns, Hoods and mortarboards to the Roy Marshall Teaching Complex, Cave Hill Campus no later than
FRIDAY, OCTOBER 23, 2026 between 9.00 a.m. and 3.30 p.m. (i.e. the week following the ceremony). The refund, would only be paid when the garments are returned to the University in good condition.
Any gowns/hoods/mortarboards returned after this date, the amount paid for the rental of the Gown/Hood/Mortarboard will be forfeited. Please be guided accordingly.
Refunds will be available for collection at the Bursary’s Cashier from Monday, October 19, 2026 to Friday, October 23, 2026 between 9.00 a.m. and 3.30 p.m. on presentation of your receipt of payment which you received from the Bursary’s Cashier. Please note that if you made an online payment, your refund will be an online transaction.
If you wish the refund to be paid to someone other than yourself, you should indicate this in writing to the Campus Bursar when collecting your gown/hood. In addition, if you are requesting someone to return your gown you must ensure that the receipt you received is also given to the person returning the gown on your behalf.
SPECIAL ARRANGEMENTS FOR NON-RESIDENTS
NON-RESIDENT graduands who will be attending the Ceremony should make special arrangements with the Assistant Registrar – Examinations for collection and return of Gowns/Hoods/Mortarboards outside of the normal period. You may do so in writing via email (
exams@uwi.edu). If you are requesting someone to collect on your behalf, please indicate so in writing, giving the name of the person.
