The Registry Records Services support the Administration of the Campus by providing accurate and complete records and information.

The services include:
 

• The creation and receipt of records and information in multiple formats
• The distribution of active paper-based and electronic records
• The classification of paper-based and electronic records
• The maintenance of paper-based and electronic records
• The fulfilment of requests for records and information by retrieving and routing to customers
• The maintenance of statistics
• The batching of records

• Disaster Mitigation and Management -  to safeguard the vital records of the University in the event of a disaster

To facilitate the smooth provision of services, the Registry uses HPE Content Manager. 

The functions of the system include:

• record capture through high-quality imaging of records
• records retention scheduling
• records distribution with check in and check out features
• version control
• records security
• workflow management
• e-mail management
• reporting and auditing on the use of records

Key benefits of HPE Content Manager are that it: 

• ensures that records comply with the University’s Charters, Statutes and Ordinances
• secures University records from inappropriate access and misuse
• reduces storage and operational cost
• facilitates proper records retention and disposition scheduling
• improves productivity and transparency with enhanced classification and searching capabilities
• enables monitoring and evaluating the ARMP through audits and reports

Contact: (246) 417-4853

E-mail: registryrecords@cavehill.uwi.edu