Faculty Regulations Concerning Undergraduate Degrees


GRADE POINT AVERAGE REGULATIONS
(REVISED MARCH 2014)

1. The Board for Undergraduate Studies, in the delegated exercise of Senate’s powers as the academic authority for the University under Statute 25, makes the following regulations to govern the Grade Point Average system in the University, effective 2003/2004 academic year for all candidates newly entering a programme. Persons who enter the system prior to 2003/2004 academic year to pursue first degrees will be considered under the GPA scheme effective 2006/2007. All students entering the Faculty of Law in the academic year 2005/2006 and the Faculty of Medical Sciences in the academic year 2006/2007 shall be governed by the GPA Regulations in the calculation of the award of their respective degrees. However, students entering the Faculty of Law prior to 2005/2006 and the Faculty of Medical Sciences prior to 2006/2007 will be treated under the old system of classification. A student who entered the University prior to 2003/2004 and changes his/her major subsequent to the introduction of GPA will be considered to be “newly entering a programme”.

2. In accordance with Statute 47 and subject to these regulations all students shall normally spend a minimum of three academic years in The University of the West Indies before being eligible for the award of a First Degree.

3. For purposes of these regulations, the following meanings shall apply, except where the context otherwise requires:

(a) Credit Hours Earned: “Credit hours earned” means the credits for each course that count toward the degree requirement and for which a passing grade is obtained.

(b) Quality Hours: “Quality hours” means the credits for each course that is included in the GPA calculation. Quality hours shall be assigned even when a grade of F is obtained in a course. Courses that are not used in the determination of the GPA shall be assigned zero quality hours.

(c) Quality Points: “Quality points” means the numerical value assigned to the relevant letter grade earned.
 
(ii) For the purposes of these Regulations:

(a)  Level I, II and III Courses: Levels I, II and III courses are courses so designated by the Board for Undergraduate Studies.

(b) Grade Points: Grade points are determined by multiplying the quality hours by the quality points for a course.
 
(c) Grade Point Average (GPA): Grade Point Average is the average obtained by dividing the total grade points earned by the total quality hours for which the student has registered for any stated period of time, excluding courses taken on a pass/fail basis, audited courses, courses taken for preliminary credit and courses for which the designation I or IP is awarded under Regulation 6(iv).

(d) Weighted Grade Point Average: Weighted Grade Point Average is the average determined by applying appropriate weights for Levels I, II, and III courses to the grade points and the quality hours used in determining grade point average as set out at Regulation 3(ii)(c) above.

(e) Credit Hours: The credit values for courses, as well as for projects, laboratory sessions, foreign language classes or other contact hours, shall be determined by the respective Faculty Board and approved by the Board for Undergraduate Studies.
 

(iii) Pass/Fail Course Provision: Credit hours earned in courses taken on a Pass-Fail basis shall not be included in calculating grade point averages.
 
4. (i) The class of degree shall be awarded on the basis of the Weighted GPA as set out in these regulations.

(ii) In determining the Weighted GPA, the weights to be used for each Level I, II and III course shall be as prescribed in Faculty Regulations.

(iii) Except for the purpose of determining the class of degree, the term GPA in these regulations shall mean the GPA as defined at Regulation 3(ii) (c) above.
 
5 (i) First Degrees awarded by the University, with the exception of the BSc (Engineering), The Bachelor of Science (Petroleum Geoscience), the Bachelor of Science (Surveying and Land Information), LLB, MBBS, DDS, and DVM, shall be classified as follows:

First Class Honours  (Weighted GPA 3.60 and Above)
Upper Second Class Honours (Weighted GPA 3.00 – 3.59)
Lower Second Class Honours (Weighted GPA 2.50 – 2.99)
Pass (Weighted GPA 2.00 – 2.49)
 
(ii) Award of Honours in GPA System: Honours shall be awarded taking into account all Level II and Level III courses, excluding the Foundation courses.

(iii) First Degrees awarded by the University for the Bachelor of Science (Engineering), the Bachelor of Science (Petroleum Geoscience) and the Bachelor of Science (Surveying and Land Information), shall be classified as follows:

First Class Honours (Weighted GPA 3.60 and Above)
Upper Second Class Honours (Weighted GPA 3.00 – 3.59)
Lower Second Class Honours (Weighted GPA 2.50 – 2.99)
Pass (Weighted GPA 2.00 – 2.49)

(iv) First Degrees awarded by the University for the Bachelor of Laws (LLB) shall be classified as follows:
First Class Honours
Second Class Honours (Upper and Lower Division)
Pass

(v) The Degrees of MB BS, DDS and DVM shall be classified as follows:
Honours with Distinction
Honours
Pass

6 (i) The letter grades for completed courses used in the calculation of GPA shall be the following:
A   - four quality points
B  -  three quality points
C -  two quality points
F -   no quality points

(ii) Plus and minus modifiers may be used with letter grades A through C.
(iii) In the determination of GPA, the defined grades with the corresponding quality points shall be:
 
A+  =   4.3   C+ =  2.3
A    =   4.0   C    =  2.0
A-   =   3.7     F1  =  1.7
B+  =   3.3 F2  = 1.3
B    =   3.0 F3 =  0.0
B-   =   2.7   


(iv) The following designations may be assigned, but shall not be used in the calculation of Grade Point Average:

PC:       Preliminary Credits – used for matriculation purposes or the satisfying of prerequisites only
EX:       Exemption
EI:        Examination Irregularity – Candidate disqualified from examination on account of breach of the Regulations
EQ:      Examination Query


(v) The following designations may be assigned and shall count towards the GPA:

FA:     When a student is absent from an examination without a valid reason
FC:     Failed Coursework – indicates that a candidate has failed to satisfy the Examiner in the coursework component of the course
FE:      Failed Examination – when a candidate has successfully completed the coursework requirement but has failed to satisfy the Examiners in the examination component of the course
AM:    Absent Medical
IM:      Incomplete Medical
V:        Audited - when the course has been taken in accordance with Regulation 14
NV:     When a student has been permitted to audit a course but has not done so satisfactorily
P:        Pass - a pass obtained in a course taken on a Pass/Fail basis
F:        Fail
ANP:  Absent No Penalty - when a student is absent from an examination for acceptable reasons other than medical reasons
I:         Incomplete - indicated that the student has made progress in a course but at the end of the semester has not finished the work required to receive a letter grade. An I designation is not counted in credit hours earned, or quality hours until a letter grade is reported. If neither a letter grade nor notification of an extension of time is received by the Registry from the Office of Dean, the I designation is replaced by an F letter grade at the end of the first six weeks into the next semester. An extension of time may be granted, but shall not normally extend beyond the end of the semester in which the extension is granted. Any remaining I symbol at the end of the period of extension will be deemed an F.
NR:     Not Reported - grade not yet available.
IP:       In Progress - when a dissertation, thesis, project, student teaching, practicum, internship, proficiency requirement, or other course intended to last more than one semester is not completed during the semester in which the student is registered. The IP designation must be replaced with an appropriate grade on completion of the course.

7. The scheme to be used for conversion of numerical marks to letter grades shall be as prescribed in Faculty regulations as follows:
 
Grade GPA Marks %
A+ 4.3 90 – 100
A 4.0 80 – 89
A- 3.7 75 – 79
B+ 3.3 70 – 74
B 3.0 65 – 69
B- 2.7          60 – 64
C+ 2.3 55 – 59
C       2.0          50 – 54
Fail 1 1.7 40-49
Fail 2 1.3 30-39
Fail 3 0.0 0 – 29

 

8. The courses to be used for the purpose of determining the Weighted GPA for the class of degree to be awarded shall be as prescribed in Faculty Regulations.

9. Where a course has been repeated, the penalty to be applied for failure and the grade to be used in the computation of the student’s GPA if the course is subsequently passed, shall be as prescribed in Faculty Regulations.

10. For the purpose of determining the Weighted GPA, failed courses shall be treated as prescribed in Faculty Regulations.

11.  (i) Where credit for a course taken at another institution is requested, it is the student’s responsibility to provide all the information needed by the University to enable it to assess the course.

(ii) Credit hours earned from another institution at the time of admission to The University of the West Indies will not be used in the computation of a grade point average.

12. The following shall apply to credits earned by a UWI undergraduate from another approved institution:

(i) A UWI student who wishes to take academic courses elsewhere and apply those credits toward The UWI degree must obtain approval in advance from the relevant Academic Board on the recommendation of the Board of the Faculty in which he/she is registered.

(ii) A student must have obtained a minimum UWI GPA of 3.00 to be approved to take courses as an exchange/transfer student.

(iii) Only the grade equivalent as determined by the Board for Undergraduate Studies of the results achieved and not the marks or grades so earned at another institution shall be used in the computation of the student’s GPA.
 
13. (i) Except where otherwise prescribed in Faculty Regulations, a student whose GPA for a given semester is less than or equal to 2.00 shall be deemed to be performing unsatisfactorily, and shall be placed on warning. A student on warning whose GPA for the succeeding semester is less than 2.00 will be required to withdraw. However, a student may be reinstated if his/her GPA improves beyond 2.00 by credits obtained in Summer School. The credits would be rolled in to the GPA of the preceding semester of the academic year.

(ii) A student on warning shall be counselled by the Dean or a designated faculty advisor. Such a student may, except where otherwise prescribed in Faculty Regulations, be permitted by the Academic Board on the recommendation of Faculty Board to carry a reduced course load.
 
14. (i) A registered student may be permitted to audit a course on the approval of the Dean and the Head of Department.

(ii) Auditing means recorded attendance at the lectures, tutorials and laboratory sessions for a given course without the requirement of sitting the final exam.
(iii) Satisfactory attendance certified by the Head of Department shall be awarded the designation V. In absence of such certification, the designation NV shall be recorded.
(iv) No academic credit may be granted for auditing a course.
 
15 (i) A student who voluntarily withdraws from the University and who applies for re-admission within five (5) years shall be granted exemption and credit for courses previously passed, subject to the time limit for the maintenance of credits stipulated in the relevant Faculty Regulations and subject to the stipulation that the courses previously passed are not determined by the Board of the relevant Faculty to be obsolete.

(ii) Where exemption and credit are granted in accordance with (i), the grades obtained at previous attempts at such courses shall be used in the determination of the student’s GPA.
 
16. A student who was required to withdraw for reasons of failure to progress, as prescribed in Faculty Regulations, may be readmitted on the following conditions:

(i) A minimum of one (1) year must have passed since the date of withdrawal;
(ii) All grades previously obtained shall continue to apply for the purpose of determining the student’s GPA;
(iii) Work done during the period between the student being required to withdraw and being granted readmission may be eligible for credit under Regulation 11.
 
17. Where there is a conflict between Faculty Regulations and these regulations, these Regulations shall apply.
 

 
Faculty of Humanities and Education
Telephone: (246) 417-4385/87 Fax: (246) 424-0634 E-mail: humanities@cavehill.uwi.edu